A Formal Facilities Request is a submitted application seeking permission to use Jericho School District buildings, grounds, or recreational facilities for organized activities not allowed without prior approval. This request is required for activities such as using tennis courts, ball fields, or hosting picnics and gatherings involving food.
Jericho School District Building Use Request SOP
The Jericho School District is committed to ensuring transparency and consistency in the use of our facilities. This Standard Operating Procedure (SOP) has been developed to clearly outline the steps that outside organizations—and staff members working with outside organizations, including the PTA—must follow when formally requesting the use of school district buildings or grounds.
This SOP provides a step-by-step guide to the required process, including the submission of insurance documentation and other necessary information. By establishing this procedure, we aim to support fair access, maintain safety and accountability, and strengthen the partnership between our schools and the community we serve.
Jericho School District – Facility Use Guidelines
Activities Allowed Without an Approved Permit:
Jogging, walking, or running
Playing catch
Use of basketball hoops
Use of elementary playground equipment
Use of the handball court
Activities Allowed With an Approved Permit:
Use of tennis courts
Use of ball fields
Picnics or gatherings involving coolers/food
Prohibited Activities:
Use of tobacco, alcohol, or drugs
Walking pets on school grounds
Loitering
Use of motorized vehicles on fields
Skateboarding, rollerblading, or roller skating
Golfing
Stickball
Games that involve hitting or using the sides of school buildings
Any type of hockey
Insurance Requirement
All organizations applying for facility use must provide proof of their own insurance coverage.
A copy of the insurance policy must be attached as a separate document in the email submission.
Please name your file as: [Organization Name] – Insurance Policy
The organization (via its third-party insurance) will be fully liable for the event.
Application
Building Use Request Application
The Building Use Request Application can be found on the Jericho School District website under the Building Use tab.
You may complete the application in one of two ways:
Print and complete by hand, or Fill out electronically using any free PDF editing platform.
We kindly ask that you provide as much detail as possible to ensure timely review and processing.
Submission Instructions
Once completed, please email the form directly to Michael Hahn at MHahn@jerichoschools.org.
Please use the following subject line in your email: [Organization Name] – Use of Facilities Request
Below is an example of how your email should look
(As stated ABOVE) A copy of the insurance policy must be attached as a separate document in the email submission.
If you prefer to mail your application, please use the address below:
99 Cedar Swamp Road Jericho, NY 11753-1202
PLEASE NOTE:
The back of the application must be completed after the event has taken place.
This section must be submitted within 48 hours following the event.
Approval Process
After Mr. Hahn and his team review your request, you will receive a finalized copy of the approved application within 3 business days.
This signed approval must be kept on-site for the duration of your event.
Post Event
The back of the application must be completed after the event has taken place.
This section must be submitted within 48 hours following the event.
